Getting Workers Comfortable with New Time & Attendance

These days, organizations in every industry are turning to advanced, OTPS software to help manage the fast-changing needs of a dynamic workforce. This includes time & attendance software, which can help managers and leaders track and analyze time-on-the-clock data, and utilize key information to create schedules, help control costs, and measure productivity.

On the other hand how does this translate for employees, especially those who might be reluctant to accept new tech in their familiar workplace setting?

There are three tips that can help ease organizational concerns, and make the transition to OTPS as smooth as possible:

No matter how many benefits to the organization you tout, many workers will still want to know what’s in it for them. When they ask, here are some key pieces of information to share. Chances are, employees will enjoy something that makes it easier for them to punch in and out, track their breaks, swap shifts, and review their PTO. OTPS has all of these key tasks covered. Through OTPS’s easy-to-use employee portal, they can access virtual time cards, see the upcoming schedule remotely, and even connect with other employees to swap shifts. And, they don’t need to have the latest version of the most popular smartphone to use the software. They can use OTPS from a dedicated time clock, a workplace computer to manage your workers and office harmoniously.

Some employees might be worried about their personal information, especially when time & attendance software uses advanced biometric scanning to log punches in and out. When this is so, discuss the ways that the software protects their personal information, as well as the steps you’ve taken to evaluate different options. When possible, share aspects related to how you vetted the technology. Did you receive input from legal and security professionals? Let your employees know about the different steps your team took, either through a memo, newsletter announcement, a company-wide meeting, or informal conversations with workgroups. You can also discuss how OTPS’s state-of-the-art encryption and data storage features protect the unique biometric identifiers of your employees.

Even if some of the benefits might seem obvious to you, it can still help workers when you highlight them, and point back to larger organizational concerns. For instance: Perhaps scheduling has been a challenge as of late. With an easy-to-use scheduling module, employees will have more of a say prior to schedules coming out. Meanwhile, advanced features allow OTPS to sync up with personal calendars. This can give employees even more control when they need to balance their work schedule with life events. And, if employees are worried about intrusiveness, let them know they don’t have to use this feature—though it can be good for the team. In the event that your workplace is exploring remote work options, or if employees have asked for more flexible work opportunities, explain how the software helps everyone take a step in that direction. Finally, you can circle back to biometric features, and highlight ways that these features support employees. For instance, facial recognition technology means they no longer need to worry about losing their badges, or memorizing pass-codes. And, it can speed up their clock in/out times as well.

If you have any question please do not hesitate to contact us.